Clean and Organised- A Step by Step Guide to Organising the Office Desk

In this video I show you all the steps necessary to organise your office desk. Great for people who are not sure where to start.

What should I do with my Mail???

Today it’s all about my mailing centre. This has been a brilliant addition to the smooth running of our household and great compliment to our filing system which I showed you last week. Here it is!

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I love how it sits on my desk unobtrusively and ties in with my décor by placing in the orange tabs. I purchased the on desk organiser from office works and changed over the hanging files from the multi-coloured pack to plain black ones. This was purely a cosmetic move to make everything feel uniform and help the tabs stand out more easily.

IMG_4574When deciding on which categories I would need I had to keep in mind was that my goal was to empty the entire centre weekly on a Sunday afternoon. I decided on a maximum of 5 tabs and try to keep the categories as broad as possible to create flexibility when filing the paperwork. I decided to pick: Receipts, File, Scan, Shred and Action.

IMG_4562Receipts

Here I place in my weekly purchase receipts whether it be a grocery bill or a new pair of shoes. At the end of the week I determine if it is necessary to keep long term for warranty purposes or to dispose of on Sunday.

File

Here I try to store documents I generally know are going to become long term in my filing cabinet. This could be a bank statement or a letter containing important information.

Scan

In here are documents that must have a computer copy as well. This can be warranties, government documents etc.

Shred

Very self-explanatory, but I like to have a specific file to ensure that I am doing this task on a weekly basis and not let myself procrastinate which I often tend to do.

Action

These are documents that are in use and have a purpose. For example a note I need to grab mid-week or a bill that is yet to be paid. On a weekly basis I ensure that all documents have been sighted and determine whether they need to be placed in another file for scanning etc or to be disposed of.

IMG_4576I hope this gives you inspiration when sorting your mail. If you have a great idea that our readers should know leave a comment below and I would love to hear from you. Bye for now!

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Organising your Mail

Today I am going to show you how I organise my mail and ensure that everything is up to date, paid on time and never lost. Enjoy!

Link: https://cleanandorganised.wordpress.com/2014/09/15/how-to-organise-your-files-with-freedom-filer/

You love filing…Are you crazy???

I love filing! “Crazy?” you may ask. There was a time where I dreaded filing, wondering where to put the dreaded piece of paper that seemed to be sucked into a void of no return. It has taken some time but I finally have a system that I love that looks fabulous, is functional and easily maintained.

IMG_4576After some research online I purchased a filing kit called ‘Freedom Filer’ which has been a life saver in setting up my home office. Never having set up a filing cabinet before I loved the fact that the kit contains all the necessary tabs making it easy to decide what to use and how to collate my paperwork. To see my video on my finished product click here.

My husband and I have been using the filing cabinet that came with my desk set for a few years now and for a long time it wasn’t working. We weren’t able to place any tabs on the file holders as the cabinet had a drawer that would not close with them in place, hence the paper chaos and void. I was umming and ahhing trying to find a new cabinet that would fit into my budget when the genius solution came to me… Take the drawer out! Now the tabs can sit up to their hearts content and I love the visual effect of seeing the pops of colour when they catch my eye.

IMG_4577I decided to purchase black hanging file folders from office works which allowed me to keep the system uniform and make the tabs ‘pop’. When it comes to sorting the documents I like to read the tabs quickly and easily to make the process run smoother and less mundane. I purchased a set of 50 Crystaltabs from office works and I liked the brand as they opened from the side rather than the top stopping the paper from slipping out easily.

IMG_4573How do you do filing? Do you have any fabulous ideas that you wish to share? If so, please leave a comment below and don’t forget to like our Clean and Organised Facebook page. Until next time!

How to Organise your Files with Freedom Filer!

Today’s video is one of my favourites spaces in my house. It has made me love filing! I hope you enjoy!

Planner Love!

Planners! I love them. For me they are a way of remaining focused and keeping me grounded when life gets overwhelming. Let’s face, it always seems to. This is the first year that I have used a planner for my day to day life and it really seems to work for me.

IMG_4231I purchased the 2014 Kikki-K planner in mint green and I love the quality. On the inside cover you can see that I utilise the storage pockets with items that I frequently access. I always keep sticky notes and tab divides on hand ready for me to flag or jot down something important as it comes up. Also on the cover rests my vouchers or discounts. I always have them here as they are a central place where I know that they won’t get lost. Before I place them in the cover I will note the date of expiry and write it into the page of my diary enabling me to have a ‘heads up’ so they don’t go to waste.

IMG_4233The main part of my diary is my weekly view which helps keep my on track with my day to life. This is only filled with personal projects and tasks to complete. I keep the planner open on my desk a majority of the time. On a Sunday afternoon, I will sit down with my husband and compare schedules and work out what tasks need to be completed throughout the week. On the right hand side of the page is a master list I purchased from Alejandra TV in her Power Productivity Program. It is a place where I can keep track of all my long term projects that I highlight in orange when completed. This is a long term list which I try to complete on a monthly basis.

IMG_4232Daily I write my tasks in bullet points and highlight in green once they are completed. I also make note of any upcoming events that will take place and what is needed to make them a success. I keep my daily, weekly, monthly, quarterly and annual chores/tasks on my wall in photo frames where I can be visually reminded on a daily basis. The lists I again purchased from Alejandra TV. This allows me to focus on the tasks that are essential to make the day run smooth or to keep things running on time.

How do you organise you diary/planner? Leave a comment below and I would love to hear from you!

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How I Organise my Planner

I love my planner! I use it everyday and I’m so excited to show you how I organise it and in turn keep myself organised…

For more information on my Master To Do List visit: http://www.alejandra.tv/

Say no to paper piles! -A post on desk organsiation

IMG_8301I love my desk! Being a blogger I spend a significant part of my week sitting at this piece of furniture straining my brain to think of new ideas for my readers. It is also a space that I like to keep clear and clutter free helping me to maximise my productivity especially since it is a furniture item visible to all in main living area of the house.

Let me first show you my stationary cart.

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At first I had my pens and stationary items in tins sitting across the back of my desk, but I was finding this really hard to reach so I decided to purchase a lazy Susan from Kmart to try and help keep these items centrally located and contained. An important part of any organisation setup is to label. I affixed a label under each of the containers showing where each item lives. Not only does this help me locate an item quickly and effectively it helps my husband find what he is looking for and more importantly where to put it back.

I have three drawers in my desk each of them being very shallow. When placing items in each of these I made sure that my most frequently used items were contained in the closet drawer to me sitting down. I’ve placed in here my sticky notes, label maker (I love this item!), label tape and decorative scotch tape for labelling also. I use these items on a daily basis requiring their central location.

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The middle drawer has my letter and card stationary. I get great enjoyment in writing cards and letters to people and therefore like this to be easily accessible. I don’t however keep stamps in here (strange I know). I keep them in my purse so that I can quickly affix one as soon as the need arises. It is a system that has worked well for me.

IMG_8304My third drawer is what I think of as my action drawer. It contains documents or items that need processing or require some kind of action. It also has my laptop cleaner and a hardrive.

IMG_8305My diary gets stored away at the end of the day on the shelf just above my filing drawer. During the day he lies open at the week in hand providing me with a visual cue in what I need to complete during the day.

IMG_8308I think the important thing to remember with desk organisation is that it doesn’t happen overnight. When tackling this space first think about decluttering any stationary items that no longer work i.e. pens, pencil and staplers. Think about how you can contain these items and where they should be located for the easiest access and also try to limit paper piles by sorting them on a daily or a weekly basis.

I hope that you have enjoyed Clean and Organised this week, leave a comment below as I would love to hear how readers organise their desk area. Until next time…

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